| Check | Evidence to request | Action if unresolved |
|---|---|---|
| Counterparty | Registered name, address and contracting entity | Resolve identity differences before commercial approval |
| Production | Site, process flow and subcontracted operations | Arrange a scoped capability review |
| Certification | Complete document, issuer, scope and validity | Verify through the issuer rather than a logo image |
| Product | Offered model, drawing revision and matching test records | Request missing evidence or qualified testing |
| Shipment | Batch identity, inspection results and packing record | Resolve nonconformities before release |
Name the parties before evaluating the factory
Record the seller, manufacturer and exporter in separate fields. An exporter may coordinate a legitimate order, but a factory photograph does not establish which party owes the buyer performance. Ask who owns the tooling, controls subcontractors and handles a rejected batch. Reconcile names across the offer, contract and supporting documents.
Trace each claim to its source
For each material claim, retain the document URL or reference, issuing organization, date, product scope and an open-action field. Visit official issuer channels when checking certification. GetFRP's public profiles attribute company statements; buyers should not interpret those statements as independent measurement results. Request original documents when a public summary is incomplete.
Turn the review into a release decision
Maintain a short register of accepted evidence, deviations and unresolved questions. Assign an owner and due stage to every open item: before quotation approval, sample approval or shipment. A representative sample and an agreed inspection record give the order a concrete acceptance basis. Record the reason for rejection or conditional approval so the next order does not repeat the same uncertainty.
Sources and scope
These references support the stated technical context. The purchasing checklists are GetFRP recommendations. Manufacturer documents do not certify other suppliers' products.
- ISO: ISO 9000 family and quality management
Management-system context; a company certificate does not supply an order-specific product test result.
